We’ve have streamlined how we capture I-9 information through our electronic onboarding process. The goal was to make it easier for our clients to capture the information they need to process new hires. Workers will also benefit from this because it will be easier to navigate the system and enter their information.

Since the I-9 is integral to the E-Verify process, our updates will also improve workflows for companies that participate in that program. This update also puts the I-9 process more in line with the E-Verify system. This is important since the U.S. Citizenship and Immigration Services (USCIS)  has stepped up their enforcement of E-Verify rules.

Here are a few things you’ll notice the new I-9 process:

  • I-9 fields have dropdowns to help make sure the info being submitted matches what will be needed for E-Verify.
  • The employee side of the tool offers visual aids to help users understand what identification numbers they need to input.
  • You can now attach documentation directly to the I-9.

What is Form I-9?

 Form I-9 Employment Eligibility Verification, often simply called an I-9, is a federal form that helps employers verify a worker’s identity and their authorization to work in the United States. This form is required for every company that recruits, refers for a fee, or hires an individual for employment. All workers, citizens and non-citizens, have to fill out an I-9 and present suitable proof of their identity and authorization to work.

Although the I-9 is different than E-Verify, the data collected on the form plays an important role for the E-Verify system.

E-Verify Overview

E-Verify is a system that makes it easier for companies to confirm the eligibility of their workers to be employed. The system matches the information provided on Form I-9 against other databases to verify the accuracy of the data. This gives companies a bit of peace of mind that they are employing people that are lawfully eligible for employment.

While completing an I-9 is required, participating in E-Verify voluntary for most employers. There are situations where your company is required to use E-Verify. For instance, if your construction company has a federal contracts or subcontracts that contains the Federal Acquisition Regulation (FAR) E-Verify clause, you have to enroll in the program. This is especially important for construction companies working on government contracts to be aware of and comply with.

There are additional instances where it’s required, including if your state mandates the use of E-Verify.   

For clients not yet using electronic onboarding, now is a great time to get started. We have removed many of the roadblocks and time-consuming steps from the traditional onboarding process. Contact your Customer Service Representative to learn all about it.

The material presented here is educational in nature and is not intended to be, nor should be relied upon, as legal or financial advice. Please consult with an attorney or financial professional for advice.