A deep dive into how we overhauled their compliance and payroll workflow
“We used to have to manually enter everything for reports about 2 or 3 times.”
Location: Phoenix, AZ
Kimbrell Electric, Inc., a contractor in the Phoenix metropolitan area provides construction and installation of underground wiring for lighting and electrical distribution systems for municipalities and commercial clients. Since Kimbrell does a combination of both, government and private construction projects, there are a multitude of complexities with payroll processing and reporting requirements due to prevailing wage laws, such as the Davis Bacon Act. As the primary person to manage Kimbrell’s timecards and reporting requirements, Jen, Human Resources Manager, needed a simpler way to manage this workload for 75 employees.
“What used to take 35 hours for certified payroll, takes not even an hour now.”
- Reduction in processing time 50% 50%
- Savings in payroll costs 80% 80%
Busy work is gone, but Jen is still busy!
Currently, all time reporting that was previously entered manually through handwritten, paper submissions gets entered online through the eBacon platform by Kimbrell workers via smartphone.Since time reporting data is now entered directly from job sites by each employee, there is very little need for manual intervention from Jen. After implementing eBacon’s software, it changed Kimbrell’s timeframe for processing payroll and applying the correct prevailing wage rates from more than a day to under an hour. One of the most attractive features of the eBacon platform for Jen is, “The certified payroll section which has saved a ton of time by helping us avoid lots of duplicate work.” All payrates can easily be assigned per job based on prevailing wage requirements and the skillsets required for each project. “It also was actually very easy and only took a few minutes to get everything set up for the first payroll,” according to Jen. “Employees easily adapted to using the eBacon platform as well.” Reports for government contract work was also much easier for Jen to obtain.
Since Jen had a lot of trouble with Kimbrell’s former payroll vendor in getting accurate reports to submit for government projects, she wanted to make sure eBacon would give her easy access to the reports she needs on a weekly basis. “With eBacon, I don’t have to do anything more than click a button to download an accurate report,” Jen explained. “Now, what used to take an entire day to enter into LCP tracker, takes not even an hour.”
Even though Jen no longer spends 35 hours each week on certified payroll, she still finds herself staying busier than ever in her job. Now she is able to focus on more analytical facets. As a direct result of having eBacon software in place for certified payroll, “It has lead to a lot more proactive versus reactive work,” according to Jen. Now Jen can focus on business planning and streamlining Kimbrell’s employee benefits package. Specifically, she has been able to focus on Kimbrell’s billing process and insource their health insurance administration — both of which would have been impossible when so much of her time was consumed by data entry for certified payroll reports.
eBacon not only streamlined Kimbrell’s payroll and reporting for government projects — we also provided solutions for some of Kimbrell’s more specific needs, including their need for daily job site safely analysis forms provided by OSHA. Jen was impressed to see how easily eBacon was able to take their form and make it user-friendly for workers in the field to submit daily reports via their smartphone.
Jen is also pleased to mention how the efficiencies of eBacon’s accurate time tracking has helped save Kimbrell in admin fees and feels that the company is more capable of taking on new government projects, since they now have a reliable system in place that can handle the complexities of payroll and reporting.
“We went from doing $500,000 in municipal contracts before eBacon, to $2 million this year.”
GPS-enabled mobile punches flow right into daily job tracker & payroll reports.
Take the guess work out of calculating fringe credits. Our clients see significant savings.
Fringe rates are automatically assigned by job, task, shift and scheduled increases.
Peace of mind that you are always compliant and your payroll runs smoothly. Taxes, OT and sick pay based on address worked.
Certified and fringe reports, daily job tracker, EEO tracking, and import into major payroll providers.
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