Federal supply and service contractors have until March 30th to register with the Office of Federal Contract Compliance Programs (OFCCP) Contractor Portal. This is a new requirement which aims to make it easier to verify that companies receiving federal dollars are developing and maintaining required Affirmative Action Plans (AAPs).

Here is what you need to know about this upcoming compliance requirement.

What is the Contractor Portal?

The Office of Federal Contract Compliance Programs (OFCCP) has created an online platform named the Affirmative Action Program Verification Interface (AAP-VI). This is simply referred to as the Contractor Portal and it is essentially a website for those who are required to develop and maintain AAPs.

By requiring the use of the portal, the OFCCP can more easily regulate compliance with various affirmative action programs, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans’ Readjustment Assistance Act of 1974.

Who is required to use the Contractor Portal?

Although many companies have to comply with various affirmative action regulations, only certain contractors have to use the Contractor Portal. Currently, only supply and service contractors that have a federal contract of $50,000 or more, and that have 50 or more employees are require to us the portal.

Construction contractors are not required to use the Contractor Portal unless they are also supply and service contractors. This does not mean construction companies do not have to follow applicable affirmative action laws, but rather that they are not currently required to use the portal to certify their AAP compliance.

Contractor Portal Deadlines

Registration opened on February 1st of this year, and the OFCCP “strongly recommends” that every contractor required to register does so as soon as possible. The portal is still being updated, however, with certification features becoming available on March 31st.  By June 30th of this year contractors have to officially certify through the portal that they have developed and maintained required APPs.

New contractors that fall under the covered thresholds have 120 days to develop AAPs. They must both register and certify compliance within 90 days of developing their AAPs.

How to register for the Contractor Portal

You can create an account at ContractorPortal.Dol.Gov.

You’ll want to have some information available to make the registration process easier, including:

– Employer Identification Number (EIN)
– EEO-1 Headquarter/Company Number
– Establishment/Unit Number.

Those that don’t know their EEO-1 number can complete registration with their EIN, legal business name, DUNS number and NAICS code.

If you have a technical issue while trying to register, you can submit a help request form here.

 

It’s important to understand that the new requirements for the online registration and certification of APPs doesn’t actually change affirmative action requirements. It simply represents an additional requirement covered contractors must comply with under the law.

Those that are unsure about how to develop AAPs that meet federal regulatory requirements can find sample programs and additional guidance from the OFCCP.  For more direct help, you can contact OFCCP staff in your state.

You can find additional information about the OFCCP and the Contractor Portal in the links below:

OFCCP home page
Contractor Portal FAQs

 

 

The material presented here is educational in nature and is not intended to be, nor should be relied upon, as legal or financial advice. Please consult with an attorney or financial professional for advice.

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